Town of Birch Hills seeks Office Assistant

The Town of Birch Hills invites applications for the full-time position of Office Assistant/Recreation Bookkeeper. The successful applicant will be under the supervision of the Town Administrator.

The Office Assistant will be responsible for providing administrative and clerical services. Providing these services in an effective and efficient manner will ensure that municipal operations are well maintained. The position will be three (3) days a week in the Town Office and two (2) days a week in the Recreation Office.

This position will require the applicant to:
 - Provide administrative support to ensure that municipal operations are maintained in an effective, up to date and accurate manner
 - Provide support to Council and various boards to ensure that they are provided with the resources to make effective decisions
 - Provide receptionist services by greeting and assisting visitors, answering phones, responding to inquiries, and processing payments
 - Maintain confidential records and files
 - Maintain records of decisions
 - Research and assist with the preparation of motions, policies and procedures
 - Perform the day to day processing of financial transactions to ensure that municipal finances are maintained in an effective, up to date and accurate manner.
 - Maintain accounts payable and accounts receivable systems in order to ensure complete and accurate records of all moneys
 - Assist with administering employee files and records in order to ensure accurate payment of benefits and allowances
 - Maintain the bi-weekly payroll in order to ensure that employees are paid in an accurate and timely manner

The Town seeks an energetic, ambitious person with a great work ethic and the ability to work independently and as part of a team. The applicant should possess the following knowledge, skills and personal attributes:

 Excellent interpersonal skills
 Problem solving skills
 Decision making skills
 Effective verbal and listening communication skills
 Effective written communication skills
 Effective organizational skills
 Time management skills
 Computer skills
 Knowledge of office administration and bookkeeping/payroll procedures
 Knowledge of council and committee systems
 Be honest and trustworthy
 Be respectful
 Be flexible
 Demonstrate sound work ethics
 Bondable

This position offers a SUMA Benefits package, Municipal Pension Plan and a salary which is dependent on experience and qualifications. Applicants are asked to submit a detailed resume, by 4:00 p.m. October 19, 2018 to:

Town of Birch Hills
126 McCallum Avenue, Box 206
BIRCH HILLS SK S0J 0G0
Fax: 306-749-2545
e-mail: [email protected]

Town of Birch Hills
126 McCallum Avenue
Birch Hills, SK S0J 0G0